Instructions


Per the Ohio Education Association Constitution and Bylaws, the president of each affiliated local association or designee shall certify to the OEA Secretary-Treasurer the eligibility of each delegate and alternate to the OEA Representative Assembly (RA) by October 15th of each year. Local presidents or designee can now use either the traditional paper form or this online website to submit the information.

The online delegate report site gathers the same information that is gathered on the traditional paper reporting form. For the online form, you will be guided through a series of questions about your local's report. You may wish to familiarize yourself with the terminology and rules stated below before beginning the process.

If you complete the online form, you do not have to mail in the paper form. However, you may be required to email certain documents (such as a sample ballot or a copy of the official meeting minutes) to oeara@ohea.org after completing the online report.

All delegates and alternates to the OEA RA must be active members of local affiliates in which they are elected.

Only local delegates and alternates can be reported online. Other delegate types, such as at-large delegates, board of directors, or district presidents will use the traditional method of reporting and cannot use the online form.

When representing a local, there are only 3 ways a local association member can become a delegate to the OEA RA. Those are listed below.

Delegates by Virtue of Office

Some local associations have language in the local constitution/bylaws that automatically designates a local officer(s) as a delegate to the OEA RA.

If your local association sends delegates by virtue of office, be prepared to provide the following information:

  • Name(s) of the delegate(s)
  • Date the local association constitution/bylaws were last adopted
  • Article and section of the constitution/bylaws that designates the delegates by virtue of office

Secret Ballot Election

A secret ballot election for delegates must follow the rules as mandated by the Landrum-Griffin Act and be completed by October 10th of the reporting year. To avoid the Landrum-Griffin Act could have serious consequences.

If your local association conducted a secret ballot election to elect delegates, be prepared to provide the following information:

  • Name(s) of the delegate(s)/alternates(s)
  • Date the election notice was sent (must be 15 days prior to election)
  • Date of the election
  • Date of the tally (ballot count)
  • Total number of members in the local association
  • Number of ballots cast
  • The number of votes received by each delegate/alternate

Election by Acclamation in an Uncontested Election

A local can elect delegates by acclamation only in an uncontested election. An election for a position is not required if the number of candidates for the position is equal to or less than the number of delegates allocated to the local. Unopposed candidates can be declared elected by the election committee or elected by acclamation at the conclusion of the open nominations meeting. The specific process should be set forth in the local association's bylaws. Again, it is important that the open-nominations process be completed prior to declaring an unopposed candidate elected to the position nominated. Also, please note that if a local association allows write-in candidates, an election must be held even if only one person is nominated.

If your local association elected delegates by acclamation, you will be asked to report the names of the delegates.

Have you gathered all of the information you need to complete your report?

When you are ready, begin the delegate reporting process here.

Start here »